Revenue pipeline clarity
From inquiry to booked visit, each step has clear conversion checkpoints and ownership.
Founder-led boutique studio - Europe
Patient flow systems for private clinics that need faster conversions and lower no-show rates.
ClinicAI builds operational patient-flow systems for clinic owners and managers. We run async-first execution with clear scope, fixed phases, and delivery visibility without long meetings.
What decision makers actually buy
Owners do not buy generic AI pages. They buy cleaner booking flow, lower front-desk pressure, predictable follow-up, and weekly KPI visibility.
No-show pressure reduction
Reminder, confirmation, and fallback automations reduce empty slots and manual chasing.
Founder-grade delivery
Small execution footprint, direct accountability, and fewer layers between decision and output.
Frame 01
Lead capture and qualification
WhatsApp and landing interactions route high-intent patients fast while filtering low-quality inquiries early.
+24%qualified leads
-31%manual filtering
2.1mavg response time
Frame 02
Smart booking and reminders
Booking rules, deposit prompts, and reminder sequencing reduce no-show risk before appointment day.
-27%no-show trend
3-stepreminder stack
99%slot clarity
Frame 03
Pre-visit intake completion
Forms, consent, and basic documents are completed pre-arrival with retry logic and validation checkpoints.
+68%pre-arrival completion
-19%front desk load
4xcleaner records
Frame 04
Visit orchestration and desk cues
Operational prompts keep staff aligned on patient state, room movement, and next-best action.
-22%handoff delays
3queues synchronized
1 panelfor managers
Frame 05
Aftercare and review engine
Post-visit messages, recovery check-ins, and review asks run on schedule without extra admin effort.
+2.5xreview capture
24hresponse SLA
weeklyoptimization loop
Packages for first Europe deployments
Pricing is structured for fast first decisions. Start with a low-friction paid audit, then move into implementation only if fit is clear.
Revenue Leak Audit
3 daysEUR 690
Paid diagnostic, fast decision
- Full inquiry-to-booking leak map
- 3 priority fixes ranked by revenue impact
- Message/script recommendations for front desk
- No-show risk points with quick remedies
- Implementation plan and timeline
Pilot Sprint
14 daysEUR 2,400
Fast implementation track
- Everything in Revenue Leak Audit
- One conversion landing page upgrade
- Intake form and contact flow setup
- No-show reduction reminder logic
- Weekly KPI checkpoint
Core System
30 daysEUR 5,900
Full operating layer
- Everything in Pilot Sprint
- Multi-service workflow design
- CRM integration layer
- Advanced KPI reporting
- SOP and team onboarding package
How we deliver in 4 steps
Communication is async-first. You get short Loom updates, status checkpoints, and clear acceptance criteria per phase.
Scope lock
We define outcomes, data fields, and handover boundaries in a short SOW.
Build sprint
Execution happens in weekly blocks with visible progress and limited parallel tasks.
UAT review
You test against acceptance checklist. Revisions within scope are included.
Launch handover
Final docs, ownership map, and support window start after final payment.
Questions owners ask before signing
Can we pay in crypto?
Yes, on request (USDC/USDT). Scope, contract, and invoicing remain EUR-denominated for compliance and accounting clarity.
How do payments work?
Two milestones: 50% at kickoff, 50% after UAT approval before handover. Standard methods are Wise transfer and SEPA bank transfer. Crypto is optional by request.
What happens if scope changes?
We issue a change request addendum with timeline and cost impact. Work outside SOW is never silently added.
Why only 2 new clinics per month?
Limited slots protect delivery quality and response speed. We do not overbook implementation capacity.
Can this run without long calls?
Yes. Core communication is async via email, WhatsApp, and Loom. Calls are optional and only for critical decisions.
What support is included?
Each package includes a defined hypercare window and a documented escalation process for fixes and adjustments.
Request a 48-hour scope draft for your clinic
Share your clinic type, current stack, and main conversion bottleneck. You receive a concise scope draft with package fit, timeline, and delivery phases.
Built for private clinics, async-first execution, and weekly KPI visibility.
In 48h you receive: bottleneck map, package fit, timeline, and fixed quote range.
Europe focus / founder-led / DocuSign contracts / SEPA + Wise / crypto on request